Limited Company Invoice Template UK
Create professional invoices for your UK limited company in minutes. Include your company registration number, registered office address, and VAT number — all required by law.
Free
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HMRC-Ready
VAT, CRN & UK invoice format
Instant PDF
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What UK limited companies must include on invoices
Unlike sole traders, limited companies have additional legal obligations under the Companies Act 2006. Every invoice must display:
Full company name
Exactly as registered at Companies House
Company registration number
Your 8-digit Companies House CRN
Registered office address
The address on the Companies House register
VAT number (if registered)
Required if your company is VAT-registered
Unique invoice number
Sequential numbering — must not repeat
Invoice date & payment terms
Date of issue and due date or payment period
Built for UK limited companies
Everything you need to invoice clients professionally and stay compliant with UK company law.
Company Registration Number
Include your Companies House registration number on every invoice — a legal requirement for UK limited companies. Billdrop has a dedicated field so you never forget.
Registered Office Address
UK limited companies must display their registered office address on invoices. Add it once in the sender details and it appears on every invoice you create.
VAT-Ready Invoicing
If your company is VAT-registered, add your VAT number and select your rate (20%, 5%, or 0%). Billdrop calculates VAT automatically and shows it clearly on the invoice.
Instant PDF Download
Generate a professional PDF invoice in seconds. Download immediately, attach to an email, and send straight to your client — no waiting, no delays.
Professional Templates
Choose from Classic, Modern, or Minimal invoice designs. Upload your company logo for a polished, on-brand look that reflects your limited company professionally.
No Account Required
Create and download invoices completely free without signing up. Open the builder, fill in your company details, and download your PDF instantly.
Company Registration Number vs UTR — what goes on an invoice?
Your Company Registration Number (CRN) — the 8-digit number from Companies House — is what belongs on your invoices. Your UTR (Unique Taxpayer Reference) is a 10-digit HMRC tax reference and should not appear on invoices unless specifically requested. As a company director you may have both a personal UTR (for Self Assessment) and a company corporation tax UTR — neither replaces the CRN on invoices.
Frequently asked questions
What must a limited company invoice include by law?
UK limited companies must include: the full company name (as registered at Companies House), the company registration number, the registered office address, and — if VAT-registered — the VAT registration number. You should also include a unique invoice number, the date, a description of goods or services, the amount due, and payment terms.
Is a company registration number the same as a UTR?
No — these are different numbers. Your company registration number (CRN) is issued by Companies House when you incorporate and is 8 digits long (e.g. 12345678). Your Unique Taxpayer Reference (UTR) is a 10-digit number issued by HMRC for tax purposes. As a director you may have a personal UTR for Self Assessment, and your company will also have a corporation tax UTR — but neither of these is the CRN that belongs on invoices.
Does my limited company need to show a VAT number on invoices?
Only if your company is VAT-registered. The VAT registration threshold is £90,000 turnover. If registered, you must issue VAT invoices showing your VAT number, the VAT rate applied, and the VAT amount charged. If you are not VAT-registered, you cannot charge VAT and should not show a VAT number.
Can I use this invoice template for free?
Yes, completely free. You can create and download professional PDF invoices without signing up or providing payment details. No watermarks, no hidden costs.
What if my registered office address is different from where I work?
That is fine and very common — many limited companies use an accountant's address as their registered office. You must display the registered office address on invoices (this is the one on the Companies House register), but you can also include a separate trading or correspondence address if you wish.
Can I invoice in currencies other than GBP?
Yes. GBP is the default, but you can also invoice in USD, EUR, CAD, and AUD. Useful if your limited company works with international clients.
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Free to use. No account needed. Built for UK limited companies.
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